Concurrent Employment

Concurrent Employment (Additional Assignments/Overloads)

The Concurrent Employment functionality in IRIS HR/Payroll allows users to create new
assignments in support of Additional Assignments (for nonexempt
employees) and
Overloads (for exempt staff and faculty). Users create these assignments using PA40.
Tips and Reminders
· The Payroll area must be the same for all assignments. The Main assignment drives
the Payroll area.
· Departments must communicate carefully when creating and ending assignments to
cover additional assignments or overloads.
· Approvals for overloads come before any Actions! Staff overload forms must be
completed and submitted to Compensation before any Action in IRIS HR/Payroll.
Faculty overloads must be completed and approved per each college’s procedure, but
do not need to be sent to Compensation.
Validity dates cover the entire month, when assignments are created and ended for
overloads (exempt staff and faculty).
· Use the Overview icon to review an employee’s assignment information and
select the correct Personnel Number when ending an assignment.

Instructions for Creating Additional Assignments (PA40)

To create a new assignment for an employee’s Additional Assignment or Overload:
1. Enter PA40 in the Command field on the SAP Easy Access screen.
2. When Personnel Actions appears, make sure the Person ID field is empty. Record the Start
date. For overloads, enter the first day of the month in which the employee begins the work.
3. Under Action Type, click the box to the left of Main Campus Create Assignment (or
Hospital Create Assignment, depending upon location of position.)
4. Click the execute button at the top left of the screen.
5. The Employee Recognition box will appear.

6. Search by Last Name or SSN. Click on the Continue icon.
7. When the Employees with Identical Data box appears, click once on the employee name and
click the Continue icon.
8. The system will then prompt you for the type of Action you are trying to accomplish.

Choose and continue .
9. Create Actions (0000) will then be called. Note that the Action Type is Additional
Assignment.
Enter the Reason for Action (Main Campus Additional Assign or Hospital
Additional Assign).
10. Enter the Position number and press Enter to

allow the system to complete the information.
11. Click the Continue icon on the Default Value Popup
Box, if it appears.
12. Save this screen and proceed as with all other Actions. Be sure to:
Verify Payroll area on 0001;
Change Employee Percentage (FTE) on 0007, if needed;
Enter appropriate basic pay information on 0008 (hourly rate, monthly salary, or
biweekly salary).
13. After verifying and saving all Infotypes, use Z_PAR to create the PAR and obtain
signatures.
14. Complete any necessary departmental required forms. Send package to Compensation.

Instructions for Ending Additional Assignment (PA40)

To end an Additional Assignment or Overload:

1. Enter PA40 in the Command field on the SAP Easy Access screen.
2. On the Personnel Actions, key the Person ID of the employee (or conduct search to find
the employee’s record) and press Enter to populate the employee information.

3. Click on the Assignment list located to the right of the Personnel Assignment field.
4. Select the appropriate PerNr (Personnel Number) for the employee and press Enter.
This is the most important part of the process. Doublecheck
the Pers.Assgn before
you start the Action and make sure it is the assignment in your area.
5. Enter the Start Date.
If the employee is nonexempt
or exempt [not being paid a salaried amount on Basic Pay
(0008)], enter the day after the last day worked.
If the employee is exempt, enter the day after the last day of the last month in which the
employee works, if the employee was paid a salaried amount on Basic Pay (0008).
6. Then select End of Additional Assignment and execute .
7. On Actions (0000), enter the Reason for Action: End of Additional Assignment and
enter.
8. Enter through the system message and save .
9. Verify that position has defaulted to 99999999 on Organization Assignment (0001).
10. Use Z_PAR to create the PAR, obtain required signatures, attach any required
documentation, and send to Compensation.

Author : Lakshmi

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