Rehire/Reinstate

Rehire/Reinstate (PA40)

Business officers and personnel administrators who are responsible for rehiring/reinstating former
UK employees must be mindful of the following:
At the time of the IRIS HR/Payroll implementation, only the records of active employees (those
paid in 2006) were converted.
The following step by step instructions assume that the rehired/reinstated employee has an existing record in the system.
In the event that no record is found, proceed with the Action as though the individual is a new
employee. In the Z_PAR transaction, note prior employment in the Comments line.

To rehire/reinstate a former UK employee:

1. Enter PA40 in the Command field of the SAP Easy Access screen.
2. On PA40, make sure the Person ID field is blank.
3. In the Start Date field, enter the date of the returning employee is being brought back to UK.
4. Select the appropriate Action – Main Campus Create Assignment or Hospital Create
Assignment – and click on the selection button to the left of the chosen Action. Click on Execute
icon.
5. The Employee Recognition box will appear.

Complete the following fields:
Last Name
First Name
Date of Birth
Gender
Social Security Number
** Not all fields have to be entered. If you want to search by Last Name or
SSN only, just enter those values. SSN is the most effective search with no
other fields entered. **
Click on the Continue icon.
6. This popup

box will appear next.
Click once on the employee name and click the Continue icon.
7. The system will then prompt you for the type of Action you are trying to accomplish.
Select the Rehiring of Employee option.

8. Copy Actions (Infotype 0000) will then be called. Note that the Action Type
Rehire/Reinstate will appear, as illustrated in the example below.
9. Select the correct Reason for Action code, based on determination of “rehire”
or“reinstate.”

10. Next change the position to the correct position number for the rehired employee. Save this
screen and continue the Action like all others.
11. Continue the Rehire process. The following Infotypes will be called during the Action>
0002 Personal Data
0001 Organizational Assignment
0006 Addresses
0007 Planned Working Time
0008 Basic Pay
0041 Date Specifications
Faculty Rehires will also have the following Infotype:
0016 Contract Elements
Hospital Hires will also have the following Infotypes:
9002 Hospital Salary
0024 Skills
11. Use Z_PAR to create the PAR. Record appropriate Comment about employee being a rehire,
and print two copies. Obtain signatures, and attach all necessary documentation before
submitting to Compensation.